2025 Exhibitor Deadlines/Checklist
Use this handy checklist to plan. Make sure you don't miss any important discount deadlines. These 2025 dates are tentative and may be subject to change please note the revision date. (Rev. 07/25/24)
| Order/Deadline | To Do |
| 6/18/2024 | Priority Booth Assignment Deadline |
| 6/28/2024 | Freeman Online Opens |
| 6/28/2024 | Order Lead Retrieval Apps & Devices |
| 6/28/2024 | 800 PLANT IT Orders Opens |
| 6/28/2024 | Allied Universal Event Services Exhibitor Booth Security Coverage Early Bird Discount Begins |
| 6/28/2024 | Masterpiece International Shipping Logistics Opens |
| 6/28/2024 | Exhibitor Certificate of Insurance can be purchased through Rain Protection Insurance |
| 6/28/2024 | Smart City Internet, Telephone, Cable TV - Advance Order Discount Begins |
| 7/25/2024 | "Early Bird" Priority Exhibitors - Housing Reservations Open Early Bird housing access is given to exhibitors who submitted their booth space contract by the Priority Booth Placement deadline 6/18/24. You will receive a booking link via email from EventSphere. |
| 8/21/2024 | NAMM Member badge registration opens @ 9 am (PT) |
| 8/28/2024 | Badge registration opens for all attendees @ 9 am (PT) |
| 9/1/2024 | Aramark Booth Catering Orders Begin |
| 9/1/2024 | Aramark Meeting Room Catering Orders Begin |
| 9/5/2024 | NAMM Member housing opens. An email booking link will be sent by NAMM. |
| 9/12/2024 | Housing opens for all attendees. |
| 9/25/2024 | NAMM Show+ App - Exhibitor Center Opens for Brand Page Listing/Directory updates |
| 9/25/2024 | Booth Confirmations & Show Map Release |
| 10/10/2024 | Final Exhibit Space Payment Deadline |
| 10/14/2024 | Begin Submitting Booth Variance Request Form |
| 10/14/2024 | Begin Submitting Fire Marshal Permits |
| 10/14/2024 | Begin Submitting Meeting Room Floorplans |
| 10/14/2024 | Begin Submitting Atmospheric Request Form |
| 10/14/2024 | Begin Submitting Lights Out Request Form |
| 11/2/2024 | Exhibitor Directory Deadline for Additional Brand Listings |
| 11/4/2024 | NAMM Show+ App Opens to Attendees |
| 11/6/2024 | NAMM Show+ App Schedule & Exhibitor List Released |
| 11/6/2024 | NAMM Show+ App Attendees & Exhibitors Begin to Schedule Meetings Via App |
| 11/15/2024 | Booth Variance Request Form Due |
| 11/15/2024 | Exhibitor Certificate of Insurance Due – Email: Sales@rainprotection.net |
| 11/15/2024 | Fire Marshal Permits Due |
| 11/15/2024 | Meeting Room Floorplans Due |
| 11/15/2024 | Atmospheric Request Form Due |
| 11/15/2024 | Building Meeting Room or Demo Room Pre-Show/After Hour Event Request Form Due |
| 12/2/2024 | Exhibitor Appointed Contractors - Certificate of Insurance Form Due to Show Management |
| 12/3/2024 | Pre-Show Electrical Coordination Plans Due – Email: electricalops-socal@freemanco.com |
| 12/3/2024 | Pre-Show Rigging Plans Due – Email: greg.marks@freeemanco.com |
| 12/10/2024 | Reminder - Order Lead Retrieval |
| 12/10/2024 | Freeman will accept Advanced Shipments at Warehouse |
| 12/15/2024 | Allied Universal Event Services Exhibitor Booth Security Coverage - Early Bird Discount Deadline Ends |
| 12/16/2024 | Allied Universal Event Services Exhibitor Booth Security Coverage - Second Tier Discount Begins |
| 12/18/2024 | NAMM Show+ App - Product, Job & Internship, & Giveaway Pages Go Live |
| 12/18/2024 | NAMM Show+ App - Exhibitors can add events to schedule via Exhibitor Center |
| 12/20/2024 |
FreemanOnline Incentive Discount Deadline Ends - Carpet, Exhibit Packages, Furnishings, I&D Labor, Booth Cleaning, Signs & Graphics, Rental Exhibits, Fabric Solutions, Hanging Sign, Digital Graphics, Electrical Service, Rigging, Light, & AV Orders
|
| 12/24/2024 | Freeman Warehouse Closed |
| 12/25/2024 | Freeman Warehouse Closed |
| 12/27/2024 | Last day to order a Lead Retrieval Rental Device. App Access will still be available to order throughout the show. |
| 1/1/2024 | Freeman Warehouse Closed |
| 1/3/2025 | Aramark Meeting Room & Booth Catering - 15% Late Fee Begins |
| 1/3/2025 | NAMM Show+ App - Chat is available on Brand Pages |
| 1/4/2025 | Smart City Internet, Telephone, Cable TV - Incentive Order Deadline |
| 1/5/2025 | Housing - Last Day For Cancellations without fees |
| 1/6/2025 | Lights Out Request Form Due |
| 1/8/2025 | Last Day to Register for Exhibitor Badge Allotment |
| 1/8/2025 | Allied Universal Event Services Exhibitor Booth Security Coverage Discount Ends |
| 1/9/2025 | Freeman Advanced Warehouse Freight Delivery Deadline |
| 1/10/2025 | NAMM Show+ App - Sponsorship Assets Due |
| 1/10/2025 | NAMM Show+ App - Lead Retrieval Access Opens to Paid Users |
| 1/17/2025 | Exhibitor Move-In Begins (Check Your Freight Target Plan) |
| 1/17/2025 | Freeman accepts Direct to Show Site Materials Delivery (Check Your Freight Target Plan) |
| 1/21/2025 | Pick Up Begins for Lead Retrieval Devices visit the Exhibitor Service Center - Location TBD |
| 1/23/2025 | 2025 NAMM Show Exhibit Hours 10:00 a.m.-6:00 p.m. |
| 1/23/2025 | Order NAMM Show 2026 Booth - visit the Sales Show Office On-Site - Location TBD |
| 1/24/2025 | 2025 NAMM Show Hours 10:00 a.m.-6:00 p.m. |
| 1/25/2025 | 2025 NAMM Show Hours 10:00 a.m.-5:00 p.m. |
| 1/25/2025 | Exhibitor Move-Out 5:00-9:00 p.m. (Freeman Services by Appointment) Only – OT rates apply. Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/29/2025 |
| 1/25/2025 | Piano Carriers begin to pick up all pianos after 8:00 p.m. |
| 1/26/2025 | Exhibitor Move-Out 8:00 a.m.-5:00 p.m. (Freeman Services by Appointment) Only – OT rates apply. Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/27/2025 |
| 1/28/2025 | Exhibitor Move-Out 8:00 a.m.-5:00 p.m. |
| 1/29/2025 | Exhibitor Move-Out 8:00 a.m.-2:00 p.m. All freight carriers need to check into the Marshaling yard on or before 10:00 a.m. |
| 2/28/2025 | NAMM Show+ App - Closes |