2026 Exhibitor Deadlines/Checklist

Use this handy checklist to plan. Make sure you don't miss any important discount deadlines. These 2026 dates are tentative and may be subject to change please note the revision date. (Rev. 04/09/25)
Order/Deadline To Do
3/19/2025 Early Bird Booth Space
4/2/2025 Early Bird Booth Space Deadline Extended
6/17/2025 Priority Booth Assignment Deadline
6/27/2025 Freeman Online Opens
6/27/2025 Order Lead Retrieval Apps & Devices 
6/27/2025 800 PLANT IT Orders Opens
6/27/2025 Allied Universal Event Services Exhibitor Booth Security Coverage Early Bird Discount Begins
6/27/2025 Masterpiece International Shipping Logistics Opens
6/27/2025 Exhibitor Certificate of Insurance can be purchased through Rain Protection Insurance
6/27/2025 Smart City Internet, Telephone, Cable TV - Advance Order Discount Begins
7/25/2025 "Early Bird" Priority Exhibitors - Housing Reservations Open  
Early Bird housing access is given to exhibitors who submitted their booth space contract by the Priority Booth Placement deadline 6/17/25.  You will receive a booking link via email from EventSphere.
9/4/2025 NAMM Member badge registration opens @ 9 am (PT)
9/11/2025 Badge registration opens for all attendees @ 9 am (PT)
9/2/2025 Aramark Booth Catering Orders Begin
9/2/2025 Aramark Meeting Room Catering Orders Begin
9/4/2025 NAMM Member housing opens.  An email booking link will be sent by NAMM.
9/11/2025 Housing opens for all attendees.  
9/17/2025 Final Exhibit Space Payment Deadline
9/24/2025 Booth Confirmations & Show Map Release
9/29/2025 NAMM Show+ App - Exhibitor Center Opens for Brand Page Listing/Directory updates
10/15/2025 Begin Submitting Booth Variance Request Form
10/15/2025 Begin Submitting Fire Marshal Permits
10/15/2025 Begin Submitting Meeting Room Floorplans
10/15/2025 Begin Submitting Atmospheric Request Form
10/15/2025 Begin Submitting Lights Out Request Form
11/12/2025 Exhibitor Directory Deadline for Additional Brand Listings
11/17/2025 NAMM Show+ App Opens to Attendees
11/6/2025 NAMM Show+ App Schedule & Exhibitor List Released
11/6/2025 NAMM Show+ App Attendees & Exhibitors Begin to Schedule Meetings Via App
11/15/2025 Booth Variance Request Form Due 
11/15/2025 Exhibitor Certificate of Insurance Due – Email: Sales@rainprotection.net
11/15/2025 Fire Marshal Permits Due
11/15/2025 Meeting Room Floorplans Due
11/15/2025 Atmospheric Request Form Due
11/15/2025 Building Meeting Room or Demo Room Pre-Show/After Hour Event Request Form Due
12/2/2025 Exhibitor Appointed Contractors - Certificate of Insurance Form Due to Show Management
12/3/2025 Pre-Show Electrical Coordination Plans Due – Email: electricalops-socal@freemanco.com
12/3/2025 Pre-Show Rigging Plans Due – Email: greg.marks@freeemanco.com
12/10/2025 Reminder - Order Lead Retrieval
12/10/2025 Freeman will accept Advanced Shipments at Warehouse
12/12/2025 FreemanOnline Incentive Discount Deadline Ends - Carpet, Exhibit Packages, Furnishings, I&D Labor, Booth Cleaning, Signs & Graphics, Rental Exhibits, Fabric Solutions, Hanging Sign, Digital Graphics, Electrical Service, Rigging, Light, & AV Orders
12/15/2025 Allied Universal Event Services Exhibitor Booth Security Coverage - Early Bird Discount Deadline Ends
12/16/2025 Allied Universal Event Services Exhibitor Booth Security Coverage - Second Tier Discount Begins
12/18/2025 NAMM Show+ App - Product, Job & Internship, & Giveaway Pages Go Live
12/18/2025 NAMM Show+ App - Exhibitors can add events to schedule via Exhibitor Center
12/24/2025 Freeman Warehouse Closed
12/25/2025 Freeman Warehouse Closed
12/27/2025 Last day to order a Lead Retrieval Rental Device.  App Access will still be available to order throughout the show.
1/1/2025 Freeman Warehouse Closed
1/3/2026 Aramark Meeting Room & Booth Catering - 15% Late Fee Begins
1/3/2026 NAMM Show+ App - Chat is available on Brand Pages
1/4/2026 Smart City Internet, Telephone, Cable TV - Incentive Order Deadline
1/5/2026 Housing - Last Day For Cancellations without fees
1/6/2026 Lights Out Request Form Due
1/8/2026 Last Day to Register for complimentary Exhibitor Badge Allotment.  Deadline has been extended to 1/10/25.
1/8/2026 Allied Universal Event Services Exhibitor Booth Security Coverage Discount Ends
1/9/2026 Freeman Advanced Warehouse Freight Delivery Deadline 
1/10/2026 NAMM Show+ App - Sponsorship Assets Due
1/10/2026 NAMM Show+ App - Lead Retrieval Access Opens to Paid Users
1/16/2026 Exhibitor Move-In Begins (Check Your Freight Target Plan)
1/16/2026 Freeman accepts Direct to Show Site Materials Delivery (Check Your Freight Target Plan)
1/21/2026 Pick Up Begins for Lead Retrieval Devices visit the Lead Retrieval Desk - Located in Lobby C across from the Help Desk
1/23/2026 2026 NAMM Show Exhibit Hours 10:00 a.m.-6:00 p.m.
1/23/2026 Order NAMM Show 2026 Booth - visit the Sales Show Office On-Site - Located in the Arena Breezeway, AR1
1/24/2026 2026 NAMM Show Exhibit Hours 10:00 a.m.-6:00 p.m.
1/25/2026 2026 NAMM Show Exhibit Hours 10:00 a.m.-5:00 p.m.
1/25/2026 Exhibitor Move-Out 5:00-9:00 p.m. (Freeman Services by Appointment) Only – OT rates apply. Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/27/2026
1/25/2026 Piano Carriers begin to pick up all pianos after 8:00 p.m. 
1/26/2026 Exhibitor Move-Out 8:00 a.m.-5:00 p.m. (Freeman Services by Appointment) Only – OT rates apply. Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/27/2026
1/28/2026 Exhibitor Move-Out 8:00 a.m.-5:00 p.m.
1/29/2026 Exhibitor Move-Out 8:00 a.m.-2:00 p.m. All freight carriers need to check into the Marshaling yard on or before 10:00 a.m.
2/28/2026 NAMM Show+ App - Closes